Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

The Information Governance Mobility Specialist (IGMS) has a critical risk management role in the department. The IGMS will assist in handling the firm’s file and matter mobility protocols. Specifically, the IGMS is responsible for supporting the firm’s incoming and outgoing file transfer process; and (2) meeting with the Office of the General Counsel, Finance and attorneys to address issues around clearing transfer requests. The candidate must be a precise communicator, highly detail oriented, self-motivated, possess effective assignment oversight and process training capabilities, and be capable of managing multiple assignments simultaneously. Although the IGMS is not responsible for managing staff directly, success in the role is dependent upon the establishment of a strong functional relationship between the IGMS and other internal and external resources.

ESSENTIAL FUNCTIONS:

1. File Transfers/Matter Mobility. In accordance with the records management policy,  receive and process outgoing file transfer requests, including former practice group matters (e.g. Private Client Group) as assigned.  Organize data collections and assign associated tasks (emails and document review) to IG assistants, specialists, and analysts, providing training, guidance and oversight as appropriate. Communicate effectively, as appropriate, with internal and external stakeholders to manage process expectations.  Oversee the entire lifecycle of the outgoing file transfer process from receiving the initial request to ensuring the documents are transferred and the records management database updated.  Assist in receiving and processing incoming file transfer requests. Communicate firm policies and procedures as needed and facilitate the review and import of approved content. 
2. Ensure quality assurance for all phases of the records transfer process including, but not limited to identifying the scope of each transfer, accurate review of eligible matters and content, removing or scrubbing content not suitable to be transferred or retaining content with an indefinite retention period or vital record status.
3. Serve as a key contributor to the ongoing use of the current disposition application. Work closely with IG Management, the IG Disposition Specialist and other team members in training IG team members on its use and adoption.
4. Recommend solutions that adhere to records management best practices and standards. Keep up with trends in the industry, particularly around risk mitigation and compliance as it relates to records and information governance.
5. Participates in staff training and professional development initiatives including QRefs and training materials for the transfer process.

OTHER RESPONSIBILITIES:

1. Perform other work-related duties as assigned.
2. Organize and prioritize numerous tasks and complete them under time constraints.
3. Work within a multi-office, virtual team environment.
4. Communicate effectively with all levels of personnel, including lawyers, firm management and clients of the firm.
5. Protect and maintain any highly sensitive, confidential, or privileged information throughout all mobility procedures.

• Bachelor’s degree required.
• 2-3 years of IG experience in a law firm environment strongly preferred.
• Experience working with electronic records required.
• Demonstrated ability to work both independently and as part of a team is essential.
• Clear and precise communication skills.
• Detail oriented
• Exercises sound judgment
• Demonstrated discretion with handling confidential information
• Experience working with transactional and litigation records preferred.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook.
• iManage Records Management (IRM) software experience preferred.
• iManage experience preferred.
• Relativity experience preferred.
• Interaction (CRM) experience preferred.

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

Boston: $70,500 - $107,550 

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.