Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

Provides overall support of office services including copying, supplies, facilities and mailing in the Los Angeles office under the direction of the Office Administrator. Oversee all aspects of the central supply operation including inventory control, receipt and maintaining stock supply items for firm personnel. 

Copying, mailing, shipping and receiving responsibilities

• Provide bulk printing, collating, binding, and photocopying services for office
• Maintain shipping and receiving logs
• Oversee internal pouched mail processes and procedures
• Make, coordinate and follow-up with requester regarding Fed-Ex drop off and delivery
• Prepare all packing slips/invoices related to shipping

Resource Room Responsibilities

• Order stationery supplies and maintain sufficient on-hand level of office supplies inventory
• Receive and verify vendor deliveries with issued purchase orders
• Deliver special order items to end-users in a timely manner
• Inspect the condition of the Equipment Room and supply level on a daily basis and organize as necessary
• Inform Office Administrator of conditional issues, shredder maintenance issues, etc.

Facilities

• Prepare assigned work area for new-hire arrivals, provide new arrivals with a desk setup of standard supplies and install occupant nameplate
• Check VOs to confirm they are setup for visitors and install nameplates prior to arrival
• Assist with office moves as needed
• Monitor facilities concerns such as temperature control, light bulb replacement, HVAC requests, minor repairs etc. and coordinate maintenance with building engineers through the internal request system, informing Office Administrator as appropriate.
• Maintain office cleanliness through regular schedule of carpet cleaning, office quarterly cleaning, etc., coordinating with Office Manager
• Assist with conference room setups and catering needs
• Order and stock pantries
• Provide backup support for AV setups

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:     

• Minimum three years experience preferably from financial services or professional firm
• Proficiency in MS applications
• Willing to learn, independent, helpful and with a strong sense of responsibility
• Ability to lift heavy items

OTHER RESPONSIBILITIES:

• Run outdoor errands and perform other work-related duties as assigned by Office Administrator

ESSENTIAL CAPABILITIES:

• Must demonstrate the ability to maintain strict confidentiality of the firm's internal and personnel affairs
• Ability to interact effectively with all levels of personnel, including management staff and support staff
• Able to work in a team environment with a collaborative style
• Ability to plan, organize and carry out multiple related activities
• Ability to follow up and follow through
• Ability to be flexible and maintain a professional manner in all situations
• Must be flexible and able to work under tight deadlines, handle multiple tasks, and respond quickly to changing priorities
• Reliable and punctual
• Ability to work both independently or under specific direction
• Must be customer service focused with internal and external clients

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

• Los Angeles: $48,100 - $69,850

This position requires on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.